Contact Centre Automation: Best Practices for 2020

With the digitisation of contact centre operations, the status quo is being upended. Technological advances in robotic process automation (RPA), AI, and machine learning (ML) are literally changing the face of customer care. However, just because you can automate something in the contact centre doesn’t mean you should. To know which tasks to turn over to artificial intelligence and a machine is a challenge. One must balance core service goals with digital worker capabilities and provide exceptional customer experience.

The most important contact centre automation best practice is to find the balance between humans and computers. To provide efficient and exceptional omnichannel services for your customers, you must balance human interaction from live agents with AI powered virtual assistants and processes. Finding this balance in your contact center automation strategy is what we call “Thoughtful Automation.”

Automation in the contact centre serves several purposes beyond just cost containment. For example, the most commonly discussed application is to automate simple, time consuming. repetitive tasks. This allows contact centre agents to be available for more complex or emotionally charged, customer centric interactions. But there’s so much more possibility. Contact centre automation can optimize the experience for both customers and agents. Automation can be used behind the scenes to assist associates, helping them make better, quicker decisions. It can also be used to scale up digital service knowledge capture, codification, and application, and to enhance customer service quality over the long term.

By thinking of how contact centres operate, numerous opportunities for thoughtful contact centre and call centre automation emerge. Customer engagement occurs over many channels—voice, web, mobile, chat, social, and in-person. They are looking for resolution of issues, and provide customer information to the company in the form of speech, text, video, or social data. Associates interact with customers in these channels, using internal systems of record to get information to resolve issues, such as CRM, ERP, knowledgebase, billing, etc. The human associate must work manually within the systems to find what they need, then communicate back to customers.

This creates a perfect environment for automation and AI tools to bridge the manual, human-intensive gap with AI-enhanced systems of intelligence. It is a closed loop system in which humans help AI to help humans. Three examples of thoughtful automation and AI in the contact centre include:

Customer assist: Automatically connects customers to the systems of record via chatbots and voice assistants in whatever engagement channel customers use. It removes communication channel barriers, speeds up resolution, and eliminates the manual associate responsibility to resolve issues. It uses automated intelligence so customers can act autonomously, self-serve, and interact directly with the internal systems without human intervention.

Machine learning automation models: Expert associates train the AI about what interactions are best to automate and what to keep under human control. This leverages the institutional knowledge of the contact centre staff to augment services in new, innovative ways, whilst maintaining the quality and tone of traditional interactions. Employees are needed to help the AI learn, reason, and optimise different types of customer interactions.

In the competitive contact centre space, employees are a company’s differentiator. They are brand ambassadors and often have the “secret sauce” of what makes a customer interaction successful. It could be a certain inflection, phrasing, or cadence, or knowing when to push and when to pull back. These are all insights that human associates can help teach the AI systems to be more thoughtful.

Associate assist: Use automation and AI behind the scenes to help associates. Connect them with the information in the systems of record more quickly and effectively. They can interpret information and data accessed in real time and scale to help customers resolve issues. The intelligence can serve associates the right information at the right time.

This thoughtful automation approach in the contact centre marries human intuition, creativity, and empathy with a computer’s brute-force ability to remember and calculate a staggering number of options and outcomes.

Benefits of thoughtful contact centre automation

Adding an AI-enhanced system of intelligence to the contact centre provides a number of benefits. It redefines the nature of service value creation at speed and scale. Automation can be turned on when it’s needed, and turned off when it’s not. Surge events or unexpected issues can be more easily managed with a layer of automation and AI available.

AI also reshapes the transformation of customer experiences and establishes new service models. The stress on employees is reduced, and they can focus their attention on more customer centric issues. With the infrastructure in place, new channels can be added and new ways to serve customers can be considered. The knowledgebase is continuously updated, keeping employees up to date on how best to resolve issues.

And perhaps most importantly, automation changes what success looks like in the contact centre. It moves the focus from handle time, calls per hours, other operational KPIs to outcome-based metrics like customer satisfaction, first contact resolution, and NPS. When bots handle the operations, there is no need to measure success on how “hard” the bot worked or how many interactions it facilitated. Instead, the focus can be put on how well the customer was served and if they came away from the interaction with a resolution.

Learn more about our recommended contact centre automation best practices

We hope you enjoyed this article outlining some of the best practices for contact centre automation now and into the future. So how can you put thoughtful automation to work? Read more best practices and tactics in the TTEC white paper, Thoughtful Contact Centre Automation Transforms Customer Care. Discover best practices for marrying human creativity and empathy with a computer’s ability to calculate options and outcomes, why it’s important to create systems of intelligence to combine the best that humans and technology offers, and how to adapt a service workforce to AI transformation. The white paper also includes customer and employee use cases of thoughtful automation in the contact centre.